Of all the resources, time is the most previous resource. It is also the most essential resource as all work has to be done in time. Time is irreplaceable since if it is lost, it is lost forever. The effective executive is one who takes utmost care of time. He plans his work carefully, his priorities are well fixed and he knows to deal with time-wasters. He also ensures that he does not waste the time of his team members by keeping them waiting unnecessarily and holding meeting for a long period with substance.
In an age where more time is available then ever, many people that they just don’t have enough time. When work was more regulated, time was relatively fixed. Now that we treat time as a commodity, we do not get enough of it. This situation gets more complicated when organizations increasingly strive to less number of people with longer and harder work environment. However, people work in that situation because they want more income to meet their requirements.
Work of an effective executive demands concentration and completion of task in time. This is a matter of practice and self-discipline. An executive would not be able to concentrate unless he takes keen interest in his work and has the ability to reach the best possible decision in time. For thinking-efficiency, all clock hours are not identical. The hour when one’s mind in fresh and one can think lucidly is worth several hours when one feels fatigued and dejected. An effective executive reserve the hours of important work when he is fresh and normal. A good executive knows what is trivial and what is important. His allocation of time is based on relative importance of various matters.
Once in office, executives have to deal with complex issues and had hardly any time of their own. Their work, however, may be constantly interrupted by visitors who call on them often without prior appointment, by subordinates who want instructions and guidance and by telephone enquiries. Executives have to spend a good deal of time attending meetings of various types. If there are too many meetings, it is a sign of poor-organization and lack of coordination. Meetings should not take too much time of the executives. It should not be a lengthy one. Exception apart, meetings normally, should take 90 minutes.